From 70507334cc1e98a1d2124e899e719e37033ceb9e Mon Sep 17 00:00:00 2001 From: choldgraf Date: Thu, 1 Aug 2024 13:47:29 +0200 Subject: [PATCH] Document monthly budget projections process --- finance/accounting.md | 6 ++++++ finance/index.md | 1 + finance/monthly-process.md | 18 ++++++++++++++++++ 3 files changed, 25 insertions(+) create mode 100644 finance/monthly-process.md diff --git a/finance/accounting.md b/finance/accounting.md index c8982dce..4e9ebc9e 100644 --- a/finance/accounting.md +++ b/finance/accounting.md @@ -4,6 +4,10 @@ Accounting data describes the money that we **know** we have spent or that we ** ## Accounting transactions airtable +:::{admonition} This is not reliable +This is not currently reliable, and we should update this section once it is. +::: + {term}`CS&S` provides us a monthly dataset of the last 6 months of all of all our accounting transactions. This is [in a Google Sheet that is automatically updated each day][gsheet]. It includes the last 6 months of any transaction 2i2c has made (if we need more than 6 months of history, ask `fsp@2i2c.org` for a custom data dump). @@ -49,6 +53,8 @@ Here's a brief video describing the above process. CS&S generates monthly reports for our current financial situation. You can find them in [our financial reports folder](https://drive.google.com/drive/folders/1vM_QX1J8GW5z8W5WemxhhVjcCS2kEovN?usp=sharing). +When these monthly reports come in, it triggers [the monthly budget projection process](monthly-process.md). + Below are some Frequently Asked Questions along with a more detailed description of these reports. ### How much Net Income does 2i2c have? diff --git a/finance/index.md b/finance/index.md index 28dffbeb..3bf949f1 100644 --- a/finance/index.md +++ b/finance/index.md @@ -8,6 +8,7 @@ strategy accounting contracts projections +monthly-process payments cloud ``` diff --git a/finance/monthly-process.md b/finance/monthly-process.md new file mode 100644 index 00000000..adb1b193 --- /dev/null +++ b/finance/monthly-process.md @@ -0,0 +1,18 @@ +# Monthly accounting and budget projection process + +Each month, we get a new batch of [monthly reports and accounting data](#accounting:statements) from CS&S. +We use this as an opportunity to: + +- Confirm that our Contracts information is correct. +- Confirm that our accounting transactions look correct. +- Flag any items that require extra attention, such as Contracts that will expire soon. +- Update our financial projections and calculate a new runway for 2i2c. + +Here's information about expectations and accountability for the process: + +- **When**: This process is triggered by the arrival of [new accounting reports](#accounting:statements) from CS&S. +- **Who**: + - **The [](#role:delivery-manager)** is responsible for the overall process, and for monitoring the accounting and contracts statements each month. + - The **[](#role:partnerships-lead)** is expected to coordinate with [](#role:delivery-manager), and is responsible for taking action to follow up with communities and/or trigger the proper processes in CS&S to move things forward. + +- **What**: [Here's a document with the process that we follow](https://docs.google.com/document/d/1iG2USbvccMGeobKpH52j37LZpmeNASKedJrb0mX8R8Y/edit?usp=sharing).