Organizing & Prioritizing Requests for PPE

In this doc, you'll learn: best practices for managing requests for PPE.

Quickstart / Summary

Automate information gathering and document team member responsibilities as much as possible; see an example spreadsheet.
Make sure that team members clearly understand their responsibilities, that they communicate regularly, and that all requests for a given organization are handled by one point of contact on your team.

When you were setting up your intake procedure, you created an intake form. Make sure that form is linked to a google sheet for your team to view, collect and organize responses. Here’s a template you can start with.
It’s IMPORTANT that you make this google sheet private in the settings and only viewable / editable to trusted team members since people will be sharing their private info (address, phone numbers, etc).
If you have more needs than PPE available, it’s a good idea to gauge the urgency of the requests.
Multiple requests from the same organization should be grouped together and a point of contact should be established to minimize courier trips.

Come up with a plan for how to tackle the requests. Be sure to delegate clearly to your team members.
To ensure a smooth workflow between team members who are delegated to organize distribution, frequent dialogue should be done to ensure that members are not working on top of each other.